Students

My Student Isn't Getting Emails


Murray Gray in Students

Dec 08, 2020 - 4 min read. Available on all plans.

If you're sending course welcome emails (or any emails) from Xperiencify to your students, and they're reporting that your emails aren't arriving, then here's what to do.

Check your student's email address

First, check your student's email address is correct. Yep, the basics.

Let's be 100% sure that they entered the correct email address into the box. Half of email problems come down to them entering it incorrectly.

Second, if the email is correct, then search it in the Students to make sure that it's not bouncing or being rejected for some reason. In this example, the email address has bounced. If you discover this, then you'll need to get a different email address from your student to use that works.

If that doesn't solve the problem, them move on to the next step...

Check the Experience that's sending your emails

Normally, it's your course welcome email that the student isn't receiving. So in this troubleshooting example I'm going to focus there.

  • Edit the course in question, and scroll down to Experiences and open it. You should see an item that says When Student Added to This Course. Here's what it looks like in one of my courses:
  • If you don't have anything like this, then this means you don't yet have a welcome email experience set up, and this is the reason your student isn't receiving an email. Here's how to set one up.
  • Make sure that there's no delay set before the email, and check that both Enabled toggles are set to green (if they're not, then that means it's not enabled)
  • Open the email by clicking on it, and make sure there's a name in the From Name field
  • Next, check your welcome email and subject line for language that could trigger a spam filter. Here's a great some examples (example 1, example 2.

If you manually add a student, make sure you have the "Start Welcome Automation" toggled on

When manually adding a brand new student to your database, after you’ve added their info and selected the course you’re adding them to, scroll down to toggle on the “Start Welcome Automation”:

When adding an existing student who’s already in your database to a new course…. before you hit the green “assign” button, make sure to first click this toggle on here:

If you don’t turn on the “Welcome to the Course” Automation when manually adding a new student, the welcome email won’t fire. So, make sure to always check that!

Wondering whether the email actually was sent?

To see whether the email was fired or not, you can open up a student's profile and check their Activity Log to see whether the email was sent. If it was...

Have the student check their spam/junk folder

If you've gotten this far in this article, then the odds are great that your email has been received, but is "stuck" in your student's spam or junk folder. (Note: this is why we HIGHLY recommend asking students to whitelist your email address in your pre-actions, so that emails never go to spam)

  • Here's how you can have them check in their spam folder in various different email platforms -- Gmail/Gsuite, Yahoo, Outlook & Hotmail.
  • Typically, the missing email will be easily findable, and they can move it to their inbox
  • Pro tip -- use the Whitelist.Guru tool to generate a "How to Whitelist Emails" tutorial for every email provider out there

    Advanced -- set up DMARC so we can send from your domain

    Setting up DMARC records in your domain DNS records allows us to send emails from your domain name. This can often be a more reliable way to get inboxed, and avoid the spam folder.

    You can find instructions on how to that here, but this is definitely intended for more advanced, technically-comfortable users!

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